Standing is meant to help keep the meeting short, as no one gets too comfortable. This meeting comes after the basic project details have been defined, but before the main project work begins and is designed to create alignment between everyone involved with the project. This technique is especially helpful when information is difficult to understand. Perceived Meeting Quality (PMQ) is a way to measure an attendee’s feelings about a meeting. Neutrality is often considered a desirable trait for meeting facilitators, who seek to stay unbiased about the meeting content and the outcome of any decisions. Then, focusing only on the specific areas of disagreement, the team seeks an alternate approach, or compromise, that everyone can live with. the Secretary, For example, invitations at the beginning of meetings typically use a go around. There are several roles different participants might have in a meeting. You may also want to visit the Learn More link, below, for resources to help you plan, run, and troubleshoot the specific meetings your team needs. Blog. A flip chart consists of a series of large pieces of paper which are attached at the top and which are used to present information to an audience by turning over one piece of paper at a time. The diagram is reviewed and refined in the meeting, then used to... An integration is the practice of combining individually tested software and hardware components in a way that makes them easy to use together. This term comes from a 2011 study that examined 18 different meeting design characteristics (such as using an agenda or starting and ending on time) to determine which ones had the biggest positive impact on how people felt about the meeting. Most meeting technology is integrated with other technologies, such as calendar systems, document repositories, project management systems, and more. The phrases you use should be either positive or negative to ensure clarity. A PDPC is used to understand the steps related to reaching a goal then find ways to increase the chances that the plan will work as desired. The most useful phrases for the beginning of meetings Meeting people for the first time (We’ve emailed many times but/ We’ve spoken on the phone but) it’s so nice to finally meet you (face to face). An Action Review Meeting is used by teams to learn from experience and use what they've learned to improve future work. The gallery method is a way of generating and building on ideas in a group. Teams start by writing the proposed change down the center of the diagram. Daily Huddles are often conducted as standing meetings. Balance is a requirement for many non-profit and public sector meetings, where organizers must actively seek to include participants who represent diverse interests. Teams work to identify and list project risks during meetings, then develop ways to protect against, or mitigate, the chances that the risk will happen. Conflict can arise when people perceive opposition to their ideas, values, or opinions. You can find an introduction to Planning Meetings in Chapter 24 of our book, Where the Action Is. SOAR stands for Strengths, Opportunities, Aspirations, and Results. A B; Abstention, Choosing not to vote for or against a motion, Ad hoc, Coming together for a specific task only, Addendum : Words added to a motion that is proposed, Address the chair, This describes what a member wishing to make a contribution must stand and do, Adjourn, Closing a meeting … This technique works for any workshop where the group will need to collaboratively engage, including workshops where all the participants regularly work together and "know" each other. The minutes contain the date of the meeting, as well as the initials and names of the people who attended. Groups using this structured meeting technique brainstorm then decide the topics to be discussed at the start of the meeting. Also see Meeting Minutes. Excuse me for interrupting. telephone vocabulary: useful terms and phrases for use on the telephone. (Recording the meeting) This usually consists of keeping a list of the … Sine die: from Latin, literally, 'without a day', that is to say indefinitely, e.g. World Cafe is a large group discussion technique designed to encourage the kind of intimate small group discussions one might have at a cafe on a selected topic. Aside form the typical benefits, clear communication is required to hold off an interruption, delegate tasks, confirm decisions, apologise for being late, or excuse you early from a meeting. While participants may have an opportunity to ask questions or answer short polls, webinars are not considered a collaborative meeting. Strengths and weaknesses are usually internal, while opportunities and threats concern factors outside of your organization. During the meeting, the facilitator draws a two-by-two grid and places the "poles" at the sides. Convergent thinking is the opposite of divergent thinking. Leaders encourage accountability in meetings by: Action items describe a discrete task that must be accomplished, usually by a single individual. A meeting is a defined real-time gathering of two or more people for the purpose of achieving a common goal through conversation and interaction. It’s important to note that a fair review will help them keep their morale high.